The workplace management software for the entire office.
Manage desks, rooms, visitors, catering, cleaning, and parking spaces centrally on one platform. Modular, integrable, and built for hybrid work models.
Implemented in just a few days. Certified as accessible. ISO 27001-certified data centre. Servers located in Germany.
All features at a glance
Everything your workplace management needs, in one system.
From desk booking to visitor management: everything you need for daily office management, combined digitally in one piece of software.
Your employees will know where they're sitting before they even arrive.
Desk, meeting room, parking space: everything at a glance, bookable in seconds. Our workplace management software works via app, browser, or directly in Microsoft Teams. Interactive floor plans show in real time what is available and who is in the office today. No searching. No guessing. No Monday morning frustration.
One booking. Five processes happen automatically.
Our workplace management tool handles it automatically: employees reserve their desks without anyone needing to intervene. Meeting rooms appear automatically in the calendar and are shown on room displays. The kitchen plans for 38 lunches instead of 50. The cleaning team only works where someone was seated today. Visitors check themselves in. This means: less coordination. Higher service quality. Zero manual steps.
Employees don't need a new app. They just open Teams.
Our office management software integrates directly into your Microsoft environment. Bookings are handled via Teams and Outlook. Users, calendars, and resources synchronize automatically via Azure AD and Microsoft Graph. Your existing infrastructure remains in place, with new features simply added on top. No additional identity management for IT. And for everyone else, nothing new to learn.
The value you get with OfficeEfficient
Our workplace management software consolidates bookings, administration, and control in real time. Clear processes and intuitive workflows ensure your office runs smoothly.
Companies using OfficeEfficient double their actual office space utilization on average.
300+ companies in the DACH region
From mid-sized businesses to large corporations: Over 300 companies already manage their offices with OfficeEfficient – processing more than 1 million bookings per month combined.
Security & data protection to the highest standards
ISO 27001 certified, GDPR compliant, and hosted exclusively on servers in Germany. Your data remains protected and within the country.
Informed decisions instead of gut feelings
All booking data clearly displayed in one dashboard: occupancy, trends, and usage at a glance – for decisions based on real data, not guesswork.
No additional tool required
OfficeEfficient integrates seamlessly into your existing system landscape and connects directly to your Microsoft setup – no separate tool needed.
Highly intuitive, no training required
Clear user guidance ensures that employees can use OfficeEfficient from day one – with no training required.
Transparent, predictable, and tailored to you
Whether you are a small team or have multiple locations, our price overview shows you transparently which module fits your company. Pricing is based on the number of users, locations, and selected modules. This way, you only pay for what you actually need.
No sales call required. View modules & pricing directly.
What our customers say
As an intelligent booking system for workstations and conference rooms, OfficeEfficient is a central component of our Eco System for Smart Services. Based on booking data and our run sheet, cleaning is managed flexibly and on-demand, which increases cleaning quality, conserves resources, and drives efficiency. Furthermore, it allows for optimal planning of conference services and catering. We also successfully use OfficeEfficient in our own office spaces for modern desk sharing and the continuous optimization of our space utilization.
Team Lead, Center of Digital Excellence, Klüh Service Management GmbH
– verified by
OfficeEfficient is an integral part of our daily work routine. It helps us identify vacancies immediately and utilize floor space efficiently, which has a direct positive impact on our cost structure. At the same time, the tool creates clarity, fairness, and flexibility, ensuring that our employees feel good about coming into the office.
Project Manager GALERIA
– verified by
What I like best is the seamless onboarding and the incredibly helpful team at OfficeEfficient. The support during the integration into our company of 500 employees was top-notch and made the entire process so much easier. As the project lead, I am thrilled with the professional guidance and the efficient workflow. A big thank you to the team for the great collaboration – I’m already looking forward to onboarding our other locations!
@Thomas
– verified by
Frequently asked questions about OfficeEfficient
Everything you need to know about our workplace management tool, summarized for you.
What is OfficeEfficient?
OfficeEfficient is a digital workplace management software and booking solution for desks, meeting rooms, and other resources in the modern office. Employees can book desks, meeting rooms, or parking spaces in just a few clicks—via app, web browser, or directly in Microsoft Teams. Companies can centrally manage space utilization, booking rules, and locations, gaining full transparency into the actual occupancy of their office spaces. The ideal solution for hybrid work.
Which companies benefit from this software?
Our desk sharing software is ideal for medium-sized and large companies looking to implement flexible working models. Officeefficient is an optimal solution, especially for companies with 100+ employees aiming to make efficient use of their office space. Industries such as the financial sector particularly benefit from its secure integration into existing IT structures.
What are the advantages of OfficeEfficient compared to other tools?
OfficeEfficient offers more than just standard desk-sharing tools: in addition to workspace booking, it integrates room, visitor, cleaning, canteen, and space management into a single platform—complete with real-time data, Microsoft 365 integration, and full GDPR compliance.
Is OfficeEfficient secure and compliant with data protection regulations?
Yes. OfficeEfficient is hosted on German servers by a German provider, ensuring full data sovereignty at all times. The solution is GDPR-compliant and supports role-based permissions, multi-tenant structures, and secure processing of personal data. Depending on the project, SSO, Microsoft Entra ID, SCIM, and custom permission concepts can be implemented.
How complex is the implementation process for our company?
Implementing OfficeEfficient is straightforward and quick. Thanks to preconfigured modules, an intuitive setup, and personalized support, the solution can be tailored to your structures, locations, and processes in just a few days and put to use immediately.
How does OfficeEfficient improve employee satisfaction?
Employees can plan their workday more easily: they can see at a glance which desks, meeting rooms, or parking spaces are available and conveniently book the resources they need in advance. This is especially beneficial in a hybrid work model, as it creates more predictability, reduces time spent searching, and improves team coordination—employees know in advance where they will be working and which colleagues will be on-site.
Didn't find your question? Contact us
See how OfficeEfficient helps your company in 30 minutes.
We will show you live how your employees book, how your IT
the platform integrates and how you can see space utilization in real time for the first time.
News
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