Desk sharing for public administration:
modern, secure & accessible.
Whether cloud, on-premise, or hybrid: OfficeEfficient adapts to your IT infrastructure. Over 300 organizations trust OfficeEfficient, including ekom21, the City of Ludwigshafen, and numerous other municipalities, districts, and public sector institutions.
Implemented in just a few days. Certified accessible. ISO 27001-certified data center. Servers located in Germany.
The benefits at a glance
Modern UX & UI
A significantly stronger focus on user-friendliness than established solutions.
Extensive range of features
Over 100 features, continuously enhanced.
Certified Accessibility
Compliant with WCAG 2.1, Level AA (audited by TÜV Austria)
Data Protection & IT Security
ISO 27001 certified, server location in Germany.
Procurement-compliant
Direct procurement via ekom21, support available nationwide.
Maximum flexibility
Cloud, on-premise, or hybrid – tailored to your infrastructure.
Cloud, on-premise, or hybrid: You decide
Every administration has its own requirements: from the data center, IT security, and the data protection officer. That is why our desk sharing solution adapts precisely to the infrastructure of public administrations. You decide where your data is stored:
Cloud
OfficeEfficient runs entirely in German data centers, requiring no server infrastructure of your own and no additional effort for your IT team.
German provider, German data sovereignty: As a German provider with servers in Germany, we are subject to German and EU law, and our data center is ISO 27001 certified.
Zero maintenance: Updates, backups, and patches run automatically in the background.
Up and running quickly: Ready for use in under four weeks, with no need for your own hardware.
Customizations are faster than with on-premise, with improvements automatically included for all customers.
On-premise
With on-premise, you operate OfficeEfficient entirely within your own IT environment, on your own hardware, in your data center, or in an isolated private cloud.
Full data control: 100% of your data remains within your infrastructure.
Ideal for strict requirements: Especially relevant for municipalities and government agencies with high security and data protection standards.
Seamless IT integration: Supports Active Directory, LDAP, and SSO such as Azure AD or SAML 2.0.
Updates on your schedule: You decide when and which version runs.
Hybrid
The hybrid solution is the path most administrations ultimately choose: the best of both on-premise security and modern cloud technology.
Your data stays with you: Sensitive data remains on your own server. You decide what gets synchronized.
Sync agent as a secure bridge: Encrypted, real-time synchronization between your infrastructure and our cloud.
Cloud benefits without compromise: Real-time updates, real-time support, and access via app or web.
The modern middle ground: You benefit from cloud-based advancements without the need for your own update projects.
Desk sharing in the public sector: Experience that counts
OfficeEfficient is used as a desk-sharing solution in municipalities, government agencies, and public institutions across Germany. Our approach is tailored to the specific requirements of public administration: data protection, heterogeneous IT infrastructures, and clearly defined procurement processes. In the state of Hesse, we are working with ekom21 to equip municipalities with OfficeEfficient on a comprehensive scale. This serves as proof that our platform meets even the most demanding requirements of the public sector. Hessian municipalities can procure the solution directly via the existing framework agreement with ekom21.
- Certified accessibility according to the requirements for public bodies under WCAG 2.1, conformance level AA (audited by TÜV Austria).
- Book desks, rooms, or parking spaces in just a few clicks—no training or manual required.
- A significantly stronger focus on intuitive user operation than most established solutions in the public sector.
- Mobile app for bookings on the go and on-site check-in.
Implementing desk sharing in municipalities: compliant and fast
Public procurement follows its own rules, and we know them well. Whether it's direct procurement, EVB-IT, or EU-wide tenders, we guide you through the entire procurement process and ensure that all legal requirements are met. Municipalities in Hesse can procure OfficeEfficient directly via the existing ekom21 framework agreement without needing their own tender process. For all other institutions, we will find the right path together – quickly, legally compliant, and with dedicated points of contact.
- ISO 27001-certified data center.
- Server location in Germany: Your data never leaves the German hosting infrastructure.
- Regular penetration tests by external auditors.
- Audit-proof logging and role-based access control.
- Access rights can be mapped by office, department, or location.
Desk sharing in the public sector: Experience that counts
OfficeEfficient is already in use as a desk-sharing solution in municipalities, government agencies, and public institutions across Germany. For the State of Hesse, we are equipping municipalities comprehensively with OfficeEfficient in partnership with ekom21. This is proof that our platform meets even the most demanding requirements of the public sector. Hessian municipalities can procure it directly via the existing framework agreement with ekom21.