The digital room booking system
for your company
Put an end to double bookings and empty conference rooms. With OfficeEfficient, your employees can book meeting rooms in seconds. Directly in Outlook, Teams, or via our app. No switching systems. No friction.
Book meeting rooms directly in Outlook, Teams & Exchange
Your employees shouldn't have to open a new tab to book a conference room. With OfficeEfficient, they book directly within the tools they use every day: Microsoft Teams, Outlook, or Exchange.
In our room booking system, they can immediately see which rooms are available, how large they are, and how they are equipped. Recurring meetings can be automatically linked to the appropriate room. Double bookings are impossible.
Room booking software that thinks ahead
Good room booking software doesn't stop at the reservation. When you book a conference room in OfficeEfficient, you can select catering, technology, seating arrangements, and setup times at the same time.
The system automatically schedules buffer times between meetings for setup, cleaning, or technical checks. No more manual coordination. This makes all the difference, especially for larger events or workshops.
Room booking with control: cost centers, approvals, access
Assign cost centers, project numbers, or event types directly when booking conference rooms. Every booking is automatically categorized correctly, making billing effortless.
For sensitive rooms or special formats, you can set up approval workflows. And with room-specific access control, only authorized personnel can enter. Your room booking software, your rules.
Room occupancy at a glance & in real time
As soon as a meeting or conference room is booked, the digital room display shows it immediately: current status, next booking, and remaining time. Employees can see at a glance whether a room is free. No need to ask around or check the calendar system. If needed, you can even book a room directly at the display.
Last-minute changes are visible in seconds. The result: no interrupted meetings, no misunderstandings, and total clarity on the floor. Your room booking system becomes a physical experience.
Features of our room booking software
OfficeEfficient simplifies booking meeting and conference rooms and adds catering and services to the booking process.
Seamless integration
Book meeting rooms without switching systems: directly in Outlook, Teams, or Exchange.
Equipment Filters
Only see rooms that are a perfect fit: filter by capacity, projector, whiteboard, and more.
Advanced Room Booking
Catering, equipment, seating: book everything in one step when reserving a conference room.
Catering & Services
Request catering directly when booking. Your service provider receives everything automatically.
Required Fields & Cost Centers
Every booking correctly assigned. Cost centers, project numbers, event type.
Hardware Integration
Digital room displays show in real time which meeting rooms are available and allow for instant booking.
Room booking system with measurable results
With OfficeEfficient, you can handle bookings, management, and adjustments in seconds. Clear structures, fast processes, and intuitive features ensure a modern and efficient office experience.
Companies using OfficeEfficient double their actual office space utilization on average.
300+ companies in the DACH region
From mid-sized businesses to large corporations: Over 300 companies already manage their offices with OfficeEfficient – processing more than 1 million bookings per month combined.
Security & data protection to the highest standards
ISO 27001 certified, GDPR compliant, and hosted exclusively on servers in Germany. Your data remains protected and within the country.
Informed decisions instead of gut feelings
All booking data clearly displayed in one dashboard: occupancy, trends, and usage at a glance – for decisions based on real data, not guesswork.
No additional tool required
OfficeEfficient integrates seamlessly into your existing system landscape and connects directly to your Microsoft setup – no separate tool needed.
Highly intuitive, no training required
Clear user guidance ensures that employees can use OfficeEfficient from day one – with no training required.
What companies already working with us have to say
As an intelligent booking system for workstations and conference rooms, OfficeEfficient is a central component of our Eco System for Smart Services. Based on booking data and our run sheet, cleaning is managed flexibly and on-demand, which increases cleaning quality, conserves resources, and drives efficiency. Furthermore, it allows for optimal planning of conference services and catering. We also successfully use OfficeEfficient in our own office spaces for modern desk sharing and the continuous optimization of our space utilization.
Team Lead, Center of Digital Excellence, Klüh Service Management GmbH
– verified from
OfficeEfficient is an integral part of our daily work routine. It helps us identify vacancies immediately and utilize floor space efficiently, which has a direct positive impact on our cost structure. At the same time, the tool creates clarity, fairness, and flexibility, ensuring that our employees feel good about coming into the office.
Project Manager GALERIA
– verified from
What I like best is the seamless onboarding and the incredibly helpful team at OfficeEfficient. The support during the integration into our company of 500 employees was top-notch and made the entire process so much easier. As the project lead, I am thrilled with the professional guidance and the efficient workflow. A big thank you to the team for the great collaboration – I’m already looking forward to onboarding our other locations!
@Thomas
– verified from
Q&A about OfficeEfficient
The most common questions about desk sharing, room management, visitor management, and other features.
What is OfficeEfficient?
OfficeEfficient is a digital workplace management software and booking solution for desks, meeting rooms, and other resources in the modern office. Employees can book desks, meeting rooms, or parking spaces in just a few clicks—via app, web browser, or directly in Microsoft Teams. Companies can centrally manage space utilization, booking rules, and locations, gaining full transparency into the actual occupancy of their office spaces. The ideal solution for hybrid work.
Which companies benefit from this software?
Our desk sharing software is ideal for medium-sized and large companies looking to implement flexible working models. Officeefficient is an optimal solution, especially for companies with 100+ employees aiming to make efficient use of their office space. Industries such as the financial sector particularly benefit from its secure integration into existing IT structures.
What are the advantages of OfficeEfficient compared to other tools?
OfficeEfficient offers more than just standard desk-sharing tools: in addition to workspace booking, it integrates room, visitor, cleaning, canteen, and space management into a single platform—complete with real-time data, Microsoft 365 integration, and full GDPR compliance.
Is OfficeEfficient secure and compliant with data protection regulations?
Yes. OfficeEfficient is hosted on German servers by a German provider, ensuring full data sovereignty at all times. The solution is GDPR-compliant and supports role-based permissions, multi-tenant structures, and secure processing of personal data. Depending on the project, SSO, Microsoft Entra ID, SCIM, and custom permission concepts can be implemented.
How complex is the implementation process for our company?
Implementing OfficeEfficient is straightforward and quick. Thanks to preconfigured modules, an intuitive setup, and personalized support, the solution can be tailored to your structures, locations, and processes in just a few days and put to use immediately.
How does OfficeEfficient improve employee satisfaction?
Employees can plan their workday more easily: they can see at a glance which desks, meeting rooms, or parking spaces are available and conveniently book the resources they need in advance. This is especially beneficial in a hybrid work model, as it creates more predictability, reduces time spent searching, and improves team coordination—employees know in advance where they will be working and which colleagues will be on-site.
Didn't find your question? Contact us
Your room booking system: Experience it live in 30 minutes
See in a personal demo how your team can book meeting rooms and
Book conference rooms in seconds: directly in Outlook or Teams.
No contract. No setup fee. GDPR-compliant on German servers.
News
Find the latest information on OfficeEfficient and hybrid work here:
