One package, everything included.

One price. All features. No limits.

Step 1

What would you like to manage?

Desks

Meeting rooms

Parking spaces

Other resources

Step 2

Price calculation

Please select at least one resource type in step 1 first.

How many meeting rooms would you like to set up?

rooms

1 25 50 75 100 125 150

Number of users

users

1 1,500 3,000 4,500 6,000

Already have a quote?

Send us a concrete comparison quote from another provider and we'll put together a tailored counter-offer for you. Applies to new customers with a comparable feature scope.

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Prefer on-premise hosting?

These prices apply to our SaaS solution, hosted in Germany, ready to use immediately. For on-premise hosting, we're happy to put together a custom quote.

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No credit card GDPR compliant Response within 24h

All prices are net prices plus statutory VAT.

300+ companies in the DACH region already trust OfficeEfficient

What's included in our package

Our platform

GDPR compliant

Secure processing of all data in accordance with European data protection standards.

Accessibility

Intuitive use for everyone, regardless of individual limitations.

iOS & Android app

Flexible access from anywhere – book and manage on the go, anytime.

Web browser

No installation required. Start directly in your browser.

Microsoft Teams app certified

Seamless integration with Microsoft Teams for a centralized work environment.

Number of Resources & Resource Types

Flexibly map any number of workstations, rooms, or special areas.

Number of Admins & Locations

Perfect for growing organizations with multiple locations.

Assigning Special Roles

Highlight users with special roles, such as fire safety officers or first aiders, directly on interactive floor plans for greater transparency and orientation.

Integrations

Single Sign-On

One login for everything. Secure and convenient, with no extra passwords required.

SAML Authentication

Centralized user management with the highest security standards.

SCIM Provisioning

Automated user creation and management in real time.

HRIS Integration

Synchronize employee data directly from your existing HR systems.

Multi-tenancy

Strict separation and individual management of multiple organizational units.

Full-service support including onboarding

Personalized support from initial rollout to ongoing operations.

Desk booking

Mobile and web app

Access OfficeEfficient on the go, anytime.

Microsoft Teams integration

Use all features directly within Microsoft Teams.

On-the-spot booking via QR code

Employees scan the QR code at the workstation to book instantly.

Interactive floor and desk plans

Employees can see at a glance which desks, rooms, or zones are available and book them with a single click.

Favorite spots & personal preferences

Users can save their preferred workspaces or rooms as favorites.

Guest & group bookings

Book on behalf of colleagues or external guests.

Recurring bookings

Enable recurring reservations for workspaces or meeting rooms.

Flexible booking rules & zone logic

Assign specific areas to individual teams or departments, or set custom rules for when resources become available for booking.

Check-in & automatic release

Employees confirm their booking via check-in, so that rooms or desks are automatically released if they don't show up.

Anonymous bookings

Bookings without name display for greater privacy within the company.

Fixed desk assignments

Permanent desk assignments for specific employees.

Automated booking suggestions

Get suggested workspaces as soon as you open the app, based on your booking history. Book with a single click.

Room booking

MS Teams & Exchange integration

Booking and synchronization of all resources via Microsoft interfaces.

Outlook & calendar resource logic

Book and synchronize rooms automatically via Outlook.

Series & recurring meetings

Create recurring meeting room reservations.

Catering & equipment options

Add a catering request when booking a room.

Custom mandatory fields & cost centers

Add cost centers directly when booking additional services.

Approval workflows

Book and synchronize rooms automatically via Outlook.

Room-based access control

Employees automatically receive access rights via smart locks when booking a room.

Digital room signage

Connect existing conference room displays with OfficeEfficient.

Automated creation of hybrid meetings (MS Teams, Webex, and more)

Create meetings including video links automatically – with no extra effort.

Additional resources

Visitor management

Invite external guests to the office and automate the check-in process.

Catering & Services

Request catering directly when booking a room, compare offers, and coordinate service providers.

Digital room signage

View meetings, make spontaneous bookings, and check in directly on the display.

Digital Signage

Large welcome screens for entrance areas and smaller displays for office rooms show current occupancy.

Smart Cleaning

Automate and centralize your building cleaning services using real-time booking and usage data.

Smart Locks

Control doors, barriers, or turnstiles.

Q&A about OfficeEfficient

The most common questions about desk sharing, room management, visitor management, and other features.

What is OfficeEfficient?

OfficeEfficient is a digital workplace management software and booking solution for desks, meeting rooms, and other resources in the modern office. Employees can book desks, meeting rooms, or parking spaces in just a few clicks—via app, web browser, or directly in Microsoft Teams. Companies can centrally manage space utilization, booking rules, and locations, gaining full transparency into the actual occupancy of their office spaces. The ideal solution for hybrid work.

Which companies benefit from this software?

Our desk sharing software is ideal for medium-sized and large companies looking to implement flexible working models. Officeefficient is an optimal solution, especially for companies with 100+ employees aiming to make efficient use of their office space. Industries such as the financial sector particularly benefit from its secure integration into existing IT structures.

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What are the advantages of OfficeEfficient compared to other tools?

OfficeEfficient offers more than just standard desk-sharing tools: in addition to workspace booking, it integrates room, visitor, cleaning, canteen, and space management into a single platform—complete with real-time data, Microsoft 365 integration, and full GDPR compliance.

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Is OfficeEfficient secure and compliant with data protection regulations?

Yes. OfficeEfficient is hosted on German servers by a German provider, ensuring full data sovereignty at all times. The solution is GDPR-compliant and supports role-based permissions, multi-tenant structures, and secure processing of personal data. Depending on the project, SSO, Microsoft Entra ID, SCIM, and custom permission concepts can be implemented.

How complex is the implementation process for our company?

Implementing OfficeEfficient is straightforward and quick. Thanks to preconfigured modules, an intuitive setup, and personalized support, the solution can be tailored to your structures, locations, and processes in just a few days and put to use immediately.

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How does OfficeEfficient improve employee satisfaction?

Employees can plan their workday more easily: they can see at a glance which desks, meeting rooms, or parking spaces are available and conveniently book the resources they need in advance. This is especially beneficial in a hybrid work model, as it creates more predictability, reduces time spent searching, and improves team coordination—employees know in advance where they will be working and which colleagues will be on-site.

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